Active Community Transportation – Unified Plan (ACT-UP)

 

Click here for the Request for Proposals for Active Community Transportation – Unified Plan (ACT-UP)

• RFP Certification Form (Required)

 

Click here for the Sample Professional Services Agreement

• Debarment Certificate
• DBE Intended Participation Affidavit (Prime)
• DBE Intended Participation Affidavit (Subconsultant)
• Anti-Lobbying Certificate

 

Questions and Answers

1.Is the page limit 10 or 12 pages? The statement on page 17 is conflicting: “Proposal submittal of no more than one (1) electronic copy with not more than ten (12) 8 ½ x 11 pages”

 ANSWER: The text and numeric value should have aligned at TEN (10): “not more than ten (10) 8 ½ x 11 pages”.

 2. Is the page limit referring to pages as a single-sided, so that 12 pages is 6 double-sided pages, or 12 single-sided pages?

 ANSWER: Since we are referring to electronic (only) pages, each page –up to ten (10) pages— is single sided, 8 ½ x 11 format.    

3. We would like to include a Table of Contents with our proposal. Could this also be excluded from the page count?

ANSWER: The table of contents may be included, AND will NOT count toward the final page count.

4. Can you confirm that the DBE goal for this project is 0%?

ANSWER: The DBE goal for this project is confirmed at 0%.

5. There is no specific layout requirement for this proposal. Should proposers use the evaluation material on page 19 as a guide, and, if so, can we build on that list with content as we see needed?

ANSWER: Proposal submitters are free and advised to devise their own layout and content for this proposal.

6. A recent UPWP amendment seems to indicate that $250,000 was set aside for this project in FY23. Are you able to confirm that this is the budget and/or what % of this amount is intended for the consultant?

ANSWER: The latest UPWP amendment will reflect the most current budget for the project. The amount budgeted is the amount intended for the consultant.

7. Page 17 Item 10: Please confirm that the “detailed proposed cost by task and man hours to deliver the proposed work” is included in the 10-page limit.

ANSWER: Yes, it is included in the master page count. You may adjust the type size to not less than the equivalent of 8-point type, and may also create a table or figure to display the information, which can also deviate from the narrative type size requirements, with a minimum of the equivalent of 8-point type within the graphic.

8. Page 17 Item 10: Since the Cost by Task and Manhours may be presented in spreadsheet format, is 12 point font required the Cost by Task and Manhours page(s)?

ANSWER: Respondents may deviate from the 12-point font requirement for the “Cost by Task and Manhours” information to not less than the equivalent of 8-point type. See more detailed response to question 1.

9. Page 17 Item 10: Since the schedule may be a detailed graphic, is 12 point font required for the schedule text?

ANSWER: Respondents may deviate from the 12-point font requirement for the Schedule to not less than the equivalent of 8-point type, and may also create a table or figure to display the information, which can deviate from the narrative type size requirements, with a minimum of the equivalent of 8-point type within the graphic.

10. Page 17 Item 10: Since native files may include text, spreadsheet, graphics, and other medium, may we submit the complete proposal in a single pdf document and provide native files separately upon request?

ANSWER: Respondents are required to submit a single pdf document, which may include graphics meeting the type size standards set forth in the responses to the previous questions. Native files provided separately will not be included in the submittal review process. I.e., reviewers will review the master 10-page electronic submittal and its contents as the complete submittal.

11. General Terms Section A. states that a Consultant must include within its proposal a description of the terms and conditions with which it does not agree. Section B. states that the Consultant will commit to the terms of the sample contract inclusive of alterations due to negotiations with Consultant. Will CYMPO confirm that a Consultant must submit exceptions to the draft contract in its proposal for consideration in later negotiations of the contract? Or will the Consultant be granted an opportunity to negotiate the terms to the draft contract later without needing to include such exceptions in its proposal?

ANSWER: The intent of the sample contract is to allow interested firms to become familiar with the standard terms included in CYMPO contracts. There will be opportunity for contract terms to be negotiated with the selected firm; however, if negotiations are unsuccessful, CYMPO will terminate negotiation efforts with the top ranked firm and open negotiations with the next highest-scoring firm (page 19 of RFP).

12. Would CYMPO confirm that Addendum E of the sample agreement “FHWA 1273 REQUIRED CONTRACT PROVISIONS FEDERAL-AID CONSTRUCTION CONTRACTS” is inapplicable as this is not a solicitation for construction services or activities?

ANSWER: This is not a solicitation for construction activities.

(*Note:  In the interest of being thorough, our attorney includes this in all of our contracts, even though it is directly applicable only to construction projects.)